0000006320 00000 n WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. WebVendor Training: RFP Essentials. 0000012045 00000 n Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Job #22251-6 Part-time (30 hrs/wk.) 0000004309 00000 n To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. 0000009736 00000 n If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. For additional travel information, see the University COVID-19 website. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream and Business Expense Policy. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 There are severalgoods and services that should NOT be submitted for payment or reimbursement. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 0000012308 00000 n Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. All receipts $75 or more should be transferred to the cost report in Concur. Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. 0000110232 00000 n Concur has 3 Modules: Request Standardizes and automates the pre-approval process. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). For the most current Travel and Reimbursement Guidance, click here . Registering enables the University to locate people quickly and provide assistance in the event of an emergency. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. Cambridge, MA 02138 WebConcur Invoice Automate and integrate your AP processes. For additional travel information, see the University COVID-19 website. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Amount Requested *. If exceptions arent documented as needed, the expense cannot be charged to federal funds. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. 0000012615 00000 n <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status trailer In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. were required to get a Form W-9 from the renting landlord. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Definition of Receipts . Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. Concur Travel Capture travel no matter where it's booked. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. 0000006484 00000 n In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu Traveling for Harvard-related business? 0000077189 00000 n HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. Map IT hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. Log in to Concur. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. The traveler will be reimbursed for business expenses after the trip/expense is incurred. 0000004411 00000 n 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. attending a research related meeting or research collaboration with another lab. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. Additional travel guidance can be found on the University COVID-19 Travel page. Repeats every week every Monday until Mon May 22 2023 . WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. 0000114869 00000 n WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. 0000004660 00000 n 0000151766 00000 n Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Data analysis queries can be found in the table below. Please visit theConcurwebsite to initiate reimbursement request. All corporate card payments are now processed throughConcur. Log in to Concur at travel.harvard.edu/concur . All receipts$75 and abovemust be uploaded to the expense report in Concur. 1585 Massachusetts Ave. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. hTP1n0 WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Travel requirements have been modified as of April 13, 2022. 0000083468 00000 n Contacts HF Finance team: hffinance@fas.harvard.edu WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. 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